Difference between revisions of "Editorial Update/Non-textual Amendments"

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<ol><li> Select ‘Current work’ and from under the heading ‘Online update and review online update’ <strong>select document allocated for online update</strong>.</li>
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Non-textual amendments alter the meaning, scope or application of an affected provision without altering the text. During update, any non-textual amendments are listed under ‘Auto Annotations’ on the Update Overview page.
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The system will automatically create an annotation which you need to check and, if necessary, edit.  
  
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<li> You will be taken to a page showing a diagram of all the ‘Points in Time’ that have been allocated to you for ‘Edit Update’ and the number of amending effects to be undertaken at each particular point in time. Click on the green ‘<strong>Start Task</strong>’ button to begin.</li>
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<strong>Note:</strong> If the point in time you are editing says ‘automatic annotations only’ then by default none of the headings listed above will be ‘open’ (the arrows next to the heading will be pointing to the right and not downwards indicating either there are no amendments of that type or that they have all been completed).
  
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<li> You will be taken to the ‘Update Overview Page’, this page lists the amendment tasks that you need to complete for the first Point in Time you have been allocated. The amendment tasks are grouped into a number of categories:
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==Checking auto annotations==
  
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• High Level Amendments: Amendment that will require you to check out more than just a single provision e.g. a whole Part or Schedule.
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These instructions assume that you are on the <strong>Update Overview</strong> page. For guidance on the steps required to reach this point, see [[Editorial_Update/Starting_Update_Tasks|Starting Update Tasks]].
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• Provision Level Amendments: Amendments that only affect individual provisions e.g. insertion of words
 
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• <strong>Automatic Amendments: These are amendments that do not change the text (but alter the scope or meaning of the text in some way).  The system will automatically create an annotation which you can check and edit if necessary</strong>.
 
  
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<strong>Note: If the point in time you are editing says ‘automatic annotations only’</strong> then by default none of the headings listed above will be ‘open’ (the arrows next to the heading will be pointing to the right and not downwards indicating either there are no amendments of that type or that they have all been completed).<strong>insert image</strong></li>
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<ol>
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<li>To check that the auto annotation that has been applied is correct, <strong>click on the arrow immediately to the left of the <strong>Auto Annotations</strong> heading. This will open up the list of amendments.</li>
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<li> You need to check that the auto annotation that has been applied is correct. To do this <strong>click on the arrow immediately to the left of the heading ‘Auto Annotations’</strong>. This will ‘open’ up the list of amendments.<strong>insert image</strong></li>
 
 
   
 
   
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<li> <strong>Click on the first ‘Details’ button</strong> which appears next to each of the provisions that have had an auto annotation applied to them. This will take you to the ‘Update Details’ page.<strong>insert image</strong></li>
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<li>Click on the <strong>Details</strong> button next to the first provision in the list that has had an auto annotation applied to it. This will take you to the ‘Update Details’ page.<strong>insert image</strong></li>
  
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<li> Check that the amendment’s <strong>status is ‘auto-applied’</strong>.</li>  
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<li>Check that the status of the amendment is <strong>auto-applied</strong>.</li>  
  
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<li> Select the <strong>Newly Edited version</strong> tab to see a preview of the updated provision. Check the annotation commentary is listed under ‘modifications’ (there <u>won’t</u> be a corresponding C-note reference in the text of the legislation).  Check that the commentary structure is correct (see additional guidance on commentary conventions for further details).<strong>insert image</strong></li>
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<li>Select the <strong>Newly Edited Version</strong> tab to see a preview of the updated provision. Check the annotation is listed under ‘modifications’ (there <u>won’t</u> be a corresponding C-note reference in the text of the legislation).  Check that the annotation structure is correct (see more detail on the structure of non-textual effect annotations in [[Editorial_Update/Annotation_Conventions#C-notes_.28Non-textual_Effects.29|Annotation Conventions]]). li>
  
 
<li> To check the version history and see how the provision would look in the context of the whole Act, select the <strong>preview legislation</strong> button and check:
 
<li> To check the version history and see how the provision would look in the context of the whole Act, select the <strong>preview legislation</strong> button and check:
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* and the annotation commentary is correct.
 
* and the annotation commentary is correct.
  
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Note: a Point in Time will be created even if that Point in Time only contains non-textual amendments.<strong>insert image</strong></li>
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Note: a Point in Time will be created even if that Point in Time only contains non-textual amendments.<li>
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<li> If you spot an error in the commentary you can check out the provision and edit the commentary:
 
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* Select ‘<strong>Check out for edit</strong>’ from the ‘Update Details’ page, this will launch XMetaL, ready for you to edit the commentary.
 
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* Once you are satisfied that the annotation is correct. Go to the menu at the top of the screen and check in your work: <strong>Legislation > Check in</strong>or continue to the next amendment.
 
  
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Confirmation of this should result in an XMetal Author dialogue window stating;
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<li> If you spot an error in the annotation you can check out the provision and edit the annotation in XMetaL:
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Document is checked in successfully. The amending document will not be checked back in. Please close this when finished with.
 
  
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Confirmation of this should result in an XMetal Author dialogue window stating;
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* Select <strong>Check out for edit</strong> from the <strong>Update Details</strong> page to open the provision in XMetaL.
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Document is checked in successfully.</li>
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* Once you are satisfied that the amendment is correct and complete, select <strong>Legislation - Check In</strong> on the menu bar at the top of the page:
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<br>
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<br>
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[[File:Check_in.png|link=]]
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<br>
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<br>
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</li>
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<br>
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*Click <strong>OK</strong> in the pop-up  [[File:Document_is_checked_in_successfully.png|link=]]</li>
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<br>
  
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<li> Minimise XMetaL and go back to the ‘Update Details’ page and <strong>refresh that page</strong>.</li>
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<li>Minimise XMetaL and go back to the <strong>Update Details</strong> page and refresh the page by pressing <code>CTRL</code> and <code>F5</code>.</li>
  
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<li> Check that you are satisfied with any changes you have made using the <strong>Newly Edited version</strong> tab to preview the commentary annotation.</li>  
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<li>Check that you are satisfied with any changes you have made using the <strong>Newly Edited version</strong> tab and preview the annotation and to check the timeline and see how the provision would look in the context of the whole item of legislation, select the <strong>Preview Legislation</strong> button.</li>  
  
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<li> If there are more amendments to be made to the Point in Time you are working on you can use the ‘Next and Previous’ buttons on the ‘Update Details’ page to move onto the next provision. Alternatively, select <strong>Return to Task Overvie</strong>w. You should find that the bar chart diagram has turned partially green indicating that either part or all the amendments within that point in time have been completed.</li>
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<li>If there are more amendments to be made to the Point in Time you are working on you can use the ‘Next and Previous’ buttons on the ‘Update Details’ page to move onto the next provision. Alternatively, select <strong>Return to Task Overvie</strong>w. You should find that the bar chart diagram has turned partially green indicating that either part or all the amendments within that point in time have been completed.</li>
  
 
<li> If there are no more effects to be applied to your Act, from the ‘Update Overview’ page select: <strong>Complete update > Last step</strong>.  If you have been allocated multiple Point in Times to update select <strong>Next Step</strong> to continue to the next Point in Time.</li></ol>
 
<li> If there are no more effects to be applied to your Act, from the ‘Update Overview’ page select: <strong>Complete update > Last step</strong>.  If you have been allocated multiple Point in Times to update select <strong>Next Step</strong> to continue to the next Point in Time.</li></ol>

Revision as of 13:01, 19 June 2020

Non-textual amendments alter the meaning, scope or application of an affected provision without altering the text. During update, any non-textual amendments are listed under ‘Auto Annotations’ on the Update Overview page. The system will automatically create an annotation which you need to check and, if necessary, edit.

Note: If the point in time you are editing says ‘automatic annotations only’ then by default none of the headings listed above will be ‘open’ (the arrows next to the heading will be pointing to the right and not downwards indicating either there are no amendments of that type or that they have all been completed).

Checking auto annotations

These instructions assume that you are on the Update Overview page. For guidance on the steps required to reach this point, see Starting Update Tasks.

  1. To check that the auto annotation that has been applied is correct, click on the arrow immediately to the left of the Auto Annotations heading. This will open up the list of amendments.
  2. Click on the Details button next to the first provision in the list that has had an auto annotation applied to it. This will take you to the ‘Update Details’ page.insert image
  3. Check that the status of the amendment is auto-applied.
  4. Select the Newly Edited Version tab to see a preview of the updated provision. Check the annotation is listed under ‘modifications’ (there won’t be a corresponding C-note reference in the text of the legislation). Check that the annotation structure is correct (see more detail on the structure of non-textual effect annotations in Annotation Conventions). li>
  5. To check the version history and see how the provision would look in the context of the whole Act, select the preview legislation button and check:
    • The right point in time has been created at provision level to accommodate this amendment.
    • and the annotation commentary is correct.
    Note: a Point in Time will be created even if that Point in Time only contains non-textual amendments.
  7. If you spot an error in the annotation you can check out the provision and edit the annotation in XMetaL:
    • Select Check out for edit from the Update Details page to open the provision in XMetaL.
    • Once you are satisfied that the amendment is correct and complete, select Legislation - Check In on the menu bar at the top of the page:


    Check in.png


    • Click OK in the pop-up Document is checked in successfully.png

  8. Minimise XMetaL and go back to the Update Details page and refresh the page by pressing CTRL and F5.
  9. Check that you are satisfied with any changes you have made using the Newly Edited version tab and preview the annotation and to check the timeline and see how the provision would look in the context of the whole item of legislation, select the Preview Legislation button.
  10. If there are more amendments to be made to the Point in Time you are working on you can use the ‘Next and Previous’ buttons on the ‘Update Details’ page to move onto the next provision. Alternatively, select Return to Task Overview. You should find that the bar chart diagram has turned partially green indicating that either part or all the amendments within that point in time have been completed.
  11. If there are no more effects to be applied to your Act, from the ‘Update Overview’ page select: Complete update > Last step. If you have been allocated multiple Point in Times to update select Next Step to continue to the next Point in Time.
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