Difference between revisions of "Editorial Update/Textual Amendments/Insertions/Higher Level Insertions"

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<strong>Video Instructions (wholly in force and whole extent):</strong> YouTube Video [https://www.youtube.com/watch?v=sTD6toP-63A Link]
 
<strong>Video Instructions (wholly in force and whole extent):</strong> YouTube Video [https://www.youtube.com/watch?v=sTD6toP-63A Link]
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==Navigating the Update Task==
 
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*Select the green <strong>Return to Task Overview</strong> button to make sure that all the updates have been carried out for the Point in Time you are working on.
 
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*You should find that the bar chart diagram has turned green indicating that either part or all the amendments within the provision at that Point in Time have been completed.
 
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*Once you have completed all the amendments for the Point in Time you are working on, you can either select the green <strong>Next Step</strong> button to move onto the next Point in Time or <strong>Complete Update</strong> to submit your work for review.
 
  
 
==Related Topics==
 
==Related Topics==

Revision as of 07:51, 12 May 2020

Carrying out the amendment in XMetaL

Note: These instructions assume you have checked out the relevant parent-level that is to be amended, that you have set up your XMetaL workspace, and that you are now ready to carry out the amendment. For guidance on the steps required to reach this point, see Starting Update Tasks.

  1. In the amending provision window:
    • Read what the amendment is and where in the amended provision it is to be made.
    • In the amending provision highlight and copy the provision that you need to insert by selecting the appropriate opening tag. For example:
      • ukl:P1 (select from ukl:P1group if the provision has a title) for a provision
      • ukl:Part for a Part
      • ukl:Chapter for a Chapter
      • ukl:Schedule for a Schedule
    You can also select the BlockAmendment to select the whole block of data to be inserted. You can right-click and copy or use the standard edit and copy menu options from the toolbar.

    Higher Level Insertion image 1.jpg
  2. In the amended provision, scroll to find the provision that the new provision will follow and place the cursor at the end of that provision (i.e. after the closing /ukl:P1group, /ukl:Part, /ukl:Chapter, or /ukl:Schedule tag) and before the open tags of the next provision. If in doubt you can use the Element list to check which tags are valid where your cursor is currently positioned.
  3. Single click on the task to highlight it in the Resource Manager window.
  4. Your next action will be determined by whether the amendment covers the whole extent or is for a limited extent.

Whole extent

On the toolbar at the top of the page select Legislation - Textual Amendments - Addition. This will:

  • Automatically insert the new provision/Part/Chapter/Schedule, etc. bracketed by opening <addition> and closing </addition> tags in the amended provision;
  • Automatically insert the annotation for this amendment at the end of the amended provision; and
  • Generate a green tick next to the task in the Resource Manager window to show that it has been completed.

Note: after the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the amended provision window.

Limited extent

On the toolbar at the top of the page select Legislation - Textual Amendments - Limited Extent Addition. In the pop-up 'XMetaL Author Essential', check the Extent entered is correct and click OK; this will:

  • Automatically insert the new provision/Part/Chapter/Schedule, etc. bracketed by opening <addition> and closing </addition> tags in the amended provision;
  • Automatically insert the annotation for this amendment at the end of the amended provision, including the limited extent in brackets after the effect; and
  • Generate a green tick next to the task in the Resource Manager window to show that it has been completed.

Note: after the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the amended provision window.

See more on limited extent amendments.

Specified purposes

If your amendment is not ‘wholly in force’ and has a different type of In Force Date Qualification (for example ‘for specified purposes’), this will be noted in the annotation and you will need to check the annotation to make sure that this has been rendered correctly: for further details on what the annotation should look like see Annotations and In Force Date Qualifications

Checking the amendment in XMetaL

  1. Once the provision has been inserted and the auto-annotation has been generated, check that the annotation is accurate and complete. Carry out any edits if necessary (refer back to the effects spreadsheet if you need to):
    • Type of Effect is correct
    • Punctuation is correct (e.g. no unnecessary spaces)
    • Date cited is that of the Point of Time you are editing and where applicable the correct In Force Date Qualification has been added after the date (check effects spreadsheet for any qualifications). See also Variations.
    • If a limited extent amendment, the extent is referenced
    • Affected provision is correct
    • Affecting provision is correct
    • Savings are referenced (where applicable
    • Commencement order is referenced (where applicable)
    See more detail on annotations in Annotation Conventions
  2. Scroll back up to the where the amendment was made in the amended provision and check the inserted wording is positioned correctly. Delete any unnecessary spaces between the existing punctuation and the inserted tags and words, or insert a space if appropriate.
  3. Once you are satisfied that the amendment is correct and complete, select Legislation - Check In on the menu bar at the top of the page.
  4. In the pop-up Document is checked in successfully click OK.

Checking the amendment on the Editorial Site

  1. Go back to the Update Details page and refresh the page by pressing CTRL and F5 at the same time.
  2. To check the timeline and see how the provision would look in the context of the whole item of legislation, select the Preview Legislation button and check:
    • That the provision/Part/Chapter/Schedule, etc. appears in the correct place in the Table of Contents.
    • Open the new provision/Part/Chapter/Schedule, etc. on its own and check that there are opening and closing brackets around the text with an accompanying f-note reference appearing immediately after the opening amendment bracket. The version history should show one Point in Time as at the date of the insertion.
    • Open the parent level and view your amendment to check you’re satisfied that the amendment has formatted correctly, that it is in the right place and that it has square brackets around it and the annotation reference and annotation text are correct. The version history should include a new Point in Time for the newly inserted provision.
    • You can move between the Points in Time on the timeline correctly
  3. Check that the amendment edit status is set to Edit Complete. You can also add any notes for the review editor by clicking on the note icon to the right of the edit status. You may need to add a note if there was anything unusual about the amendment that you need to draw to the attention of the review editor.
  4. You can now navigate to the next part of your update task.


Video Instructions (wholly in force and whole extent): YouTube Video Link

Related Topics

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