Difference between revisions of "Editorial Update/Reviewer's Tasks"
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Download the spreadsheet and check that all the applied effects in your update review task have been marked with a Y. | Download the spreadsheet and check that all the applied effects in your update review task have been marked with a Y. | ||
| − | If you need to amend any of the applied statuses, you | + | If you need to amend any of the applied statuses, you should make the required changes to the relevant entry (or entries) in the applied status column and add a Note if necessary. You can also add any Comments for the Editor if required. Save your changes and upload the amended spreadsheet. |
If you need to make any further corrections to any of the applied effects, this should be done via a TOES correction task following the completion of the update task. The only changes that should be made to the TOES at the effects confirmation stage should be to add Ys and Ns to the Applied to DB columns and also add Comments and Notes. | If you need to make any further corrections to any of the applied effects, this should be done via a TOES correction task following the completion of the update task. The only changes that should be made to the TOES at the effects confirmation stage should be to add Ys and Ns to the Applied to DB columns and also add Comments and Notes. | ||
Revision as of 09:18, 3 November 2023
Update Review Checklist
1. Before commencing the update review, download the Table of Effects Spreadsheet (TOES) at the bottom of the overview review page of your document. Keep it open to check amended and amending details, particularly those related to commencement and extent details, throughout the review.
2. When in doubt, investigate further whenever there is flagged a limited extent message to an amendment. Within reason consider the accuracy of the Preparation and Research Tasks, particularly those related to Identify Effects and Recorded Effects that have already been reviewed. (We are all human and human errors do occur through no deliberate fault of our own.)
3. Keep open the amending document so you have all the information you need about the amendment in order to consider and fully understand it.
4. Look at each amendment individually and in detail.
5. Take particular care when there are a few amendments to the same amended provision. The tasks can sometimes be ordered in XMetal in the resource manager pane in a different order to that in the actual amending provision. Check that the amendment carried out corresponds with the formatted annotation in the amended provision, they need to cross-reference correctly.
6. Look at the previous version of the amended provision to check that the words substituted, inserted or repealed had been done accurately and in the correct location.
7. Use the Preview Provision tab which formats a version of the provision on legislation.gov.uk, and in doing so select from the menu on the left hand side of that page to ‘Show Timeline of Changes’ which will display all historical dateline changes. Consider, if appropriate, the use of the Timeline Resolver to enter the date of the Point in Time in which the amendment has taken place if that date hasn’t appeared automatically on the Timeline.
8. Check that the opening and closing brackets of the amendment in the text are located in the correct place.
9. Check that the footnote is displayed with the correct annotation details at the foot of the provision.
10. Check that the annotation reads properly with particular attention paid to:
- Amended provision;
- Type of effect;
- Limited extent information, if applicable;
- Date, in particular if it isn’t a straightforward commencement;
- Amending document’s details including savings;
- Knock-on information, if applicable;
- Commencement information at the end of the annotation, in particular, if there are more than one Commencement Orders (C/O);
- Generally, look out for anything odd, like brackets in annotations, etc.
11. Check for redundant F:Notes, M:Notes or prosp. references and remove them if appropriate.
12. Whenever there is a provision, sub-provision, list item, etc. inserted or substituted, check that the alignment and formatting is correct. If not, there could be disparity in the tagging structure of the amended and amending provision, (P1:Group or P1:para) and as such change it by checking out the document in XMetaL and inserting the correct tagging hierarchy/structure as appropriate.
13. Check that all auto-annotations are displayed correctly and read properly. The best way to do this is to open the whole Act in legislation preview (with timeline displayed) and scroll up or down the Act.
Finally, when Reviewing Editorial work consider the implications of returning work to the Editor. Would it be easier and simpler to correct on review? Is there a mistake, which is an oversight or is there a training issue required? Also consider whether there might be a Lex Error in the drafting of the amending legislation which has referenced the incorrect amended provision details or not considered a subsequent amendment to the amended provision. Lex Error queries do occur and are to be sent in an email, with relevant explanation details, to the S.I. Registrar.
Effects Confirmation Stage
Download the spreadsheet and check that all the applied effects in your update review task have been marked with a Y.
If you need to amend any of the applied statuses, you should make the required changes to the relevant entry (or entries) in the applied status column and add a Note if necessary. You can also add any Comments for the Editor if required. Save your changes and upload the amended spreadsheet.
If you need to make any further corrections to any of the applied effects, this should be done via a TOES correction task following the completion of the update task. The only changes that should be made to the TOES at the effects confirmation stage should be to add Ys and Ns to the Applied to DB columns and also add Comments and Notes.