Difference between revisions of "Editorial Update/Textual Amendments/Insertions/Provision Level Insertions"
(113 intermediate revisions by the same user not shown) | |||
Line 1: | Line 1: | ||
==OVERVIEW== | ==OVERVIEW== | ||
+ | |||
+ | |||
+ | {| class="wikitable" | ||
+ | |<strong>Related reading:</strong> [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#SPECIFIC_UPDATE_ISSUES|Approach to Update - Some Basic Rules and Exceptions]], [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#SPECIFIC_UPDATE_ISSUES|Specific Update Issues]] | ||
+ | |} | ||
Insertions of words and insertions of sub-provisions are carried out at provision level. Insertions of whole provisions need to be done at the parent level and are described on the [[Editorial_Update/Textual_Amendments/Insertions/Higher_Level_Insertions|Higher Level Insertions]] page. | Insertions of words and insertions of sub-provisions are carried out at provision level. Insertions of whole provisions need to be done at the parent level and are described on the [[Editorial_Update/Textual_Amendments/Insertions/Higher_Level_Insertions|Higher Level Insertions]] page. | ||
Line 17: | Line 22: | ||
{| class="wikitable" style="margin-left: auto; margin-right: 0px;" | {| class="wikitable" style="margin-left: auto; margin-right: 0px;" | ||
|[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_words_in_XMetaL | How to carry out an insertion of words]] | |[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_words_in_XMetaL | How to carry out an insertion of words]] | ||
− | |||
|} | |} | ||
− | ====Whole extent - | + | ====Whole extent - partially in force==== |
[[File:Provision_Level_Insertions_5.png]] | [[File:Provision_Level_Insertions_5.png]] | ||
Line 32: | Line 36: | ||
{| class="wikitable" style="margin-left: auto; margin-right: 0px;" | {| class="wikitable" style="margin-left: auto; margin-right: 0px;" | ||
|[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_words_in_XMetaL | How to carry out an insertion of words]] | |[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_words_in_XMetaL | How to carry out an insertion of words]] | ||
− | |||
|} | |} | ||
Line 43: | Line 46: | ||
{| class="wikitable" style="margin-left: auto; margin-right: 0px;" | {| class="wikitable" style="margin-left: auto; margin-right: 0px;" | ||
|[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_words_in_XMetaL | How to carry out an insertion of words]] | |[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_words_in_XMetaL | How to carry out an insertion of words]] | ||
− | |||
|} | |} | ||
Line 58: | Line 60: | ||
{| class="wikitable" style="margin-left: auto; margin-right: 0px;" | {| class="wikitable" style="margin-left: auto; margin-right: 0px;" | ||
|[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_a_sub-provision_in_XMetaL | How to carry out an insertion of a sub-provision]] | |[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_a_sub-provision_in_XMetaL | How to carry out an insertion of a sub-provision]] | ||
− | + | ||
|} | |} | ||
− | ====Whole extent - | + | ====Whole extent - partially in force==== |
Line 70: | Line 72: | ||
{| class="wikitable" style="margin-left: auto; margin-right: 0px;" | {| class="wikitable" style="margin-left: auto; margin-right: 0px;" | ||
|[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_a_sub-provision_in_XMetaL | How to carry out an insertion of a sub-provision]] | |[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_a_sub-provision_in_XMetaL | How to carry out an insertion of a sub-provision]] | ||
− | |||
|} | |} | ||
Line 79: | Line 80: | ||
{| class="wikitable" style="margin-left: auto; margin-right: 0px;" | {| class="wikitable" style="margin-left: auto; margin-right: 0px;" | ||
|[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_a_sub-provision_in_XMetaL | How to carry out an insertion of a sub-provision]] | |[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Carrying_out_an_insertion_of_a_sub-provision_in_XMetaL | How to carry out an insertion of a sub-provision]] | ||
− | |||
|} | |} | ||
− | ===Insertion of a sub-provision and word | + | ===Insertion of a sub-provision and word=== |
[[File: Renumbering_16.png|900px]] | [[File: Renumbering_16.png|900px]] | ||
Line 91: | Line 91: | ||
{| class="wikitable" style="margin-left: auto; margin-right: 0px;" | {| class="wikitable" style="margin-left: auto; margin-right: 0px;" | ||
|[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Inserting_a_sub-provision_and_word | How to carry out an insertion of a sub-provision and word]] | |[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Inserting_a_sub-provision_and_word | How to carry out an insertion of a sub-provision and word]] | ||
− | |||
|} | |} | ||
Line 97: | Line 96: | ||
{| class="wikitable" | {| class="wikitable" | ||
− | |<strong>Related reading:</strong> [[Editorial_Update/ | + | |<strong>Related reading:</strong> [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#APPROACH_TO_UPDATE_-_SOME_BASIC_RULES_AND_EXCEPTIONS|Approach to Update - Some Basic Rules and Exceptions]], [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#SPECIFIC_UPDATE_ISSUES|Specific Update Issues]], [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#UPDATE_TROUBLESHOOTING|Update Troubleshooting]], [[Editorial_Update/Limited_Extent_Amendments| |
− | Limited | + | Limited extent amendments]], [[Editorial_Update/Applying_partially_in_force_amendments_which_are_then_brought_further_into_force_over_time | Applying partially in force amendments which are then brought further into force over time]], [[Editorial_Update/Update_Editor_Checklist|Update Editor Checklist]] |
|} | |} | ||
Line 104: | Line 103: | ||
Before you commit yourself to carrying out your amendment, make sure that you have considered all the factors that will influence how you carry it out. | Before you commit yourself to carrying out your amendment, make sure that you have considered all the factors that will influence how you carry it out. | ||
− | The [[Effects_Spreadsheet|effects spreadsheet]] that | + | The [[Effects_Spreadsheet|effects spreadsheet]] that you [[Editorial_Update/Starting_Update_Tasks#Downloading_the_Effects_Spreadsheet|download at the start of the update task]] contains all the information that was recorded for the effect you are applying. You should [[Editorial_Update/Update_Editor_Checklist#Check_the_TOES_data_for_your_amendment|check the TOES data for your amendment]] before you start. In particular, check the [[Effects_Spreadsheet#Comments_for_Editor|Comments for Editor]] to see if there is anything unusual about the effect that you need to be aware of, or if the amendment text contains power. Also look at the commencement details of the affecting document and look at the affecting provision itself. |
Questions to consider: | Questions to consider: | ||
Line 112: | Line 111: | ||
The answers to these questions will inform how you carry out the amendment, whether you need to amend any of the [[Editorial_Update/XMetaL_and_XML_tagging#Attribute_Inspector|attributes]] of the provision you are amending, also what the [[Editorial_Update/Annotation_Conventions|annotation]] that the Editorial System generates will look like and whether there are any amendments you might need to make to this annotation. | The answers to these questions will inform how you carry out the amendment, whether you need to amend any of the [[Editorial_Update/XMetaL_and_XML_tagging#Attribute_Inspector|attributes]] of the provision you are amending, also what the [[Editorial_Update/Annotation_Conventions|annotation]] that the Editorial System generates will look like and whether there are any amendments you might need to make to this annotation. | ||
− | Use the [[Editorial_Update/Update_Editor_Checklist|Update Editor Checklist]] to make sure that you have researched everything you need to before you carry out your amendment. | + | Use the [[Editorial_Update/Update_Editor_Checklist#Check_the_TOES_data_for_your_amendment|Update Editor Checklist]] to make sure that you have researched everything you need to before you carry out your amendment and refer back to it throughout the task, particularly when you [[Editorial_Update/Update_Editor_Checklist#XMetaL:_making_sure_that_the_amendment_is_applied_correctly|check the amendment in XMetaL]] and [[Editorial_Update/Update_Editor_Checklist#Preview:_double_check_the_point_in_time_.28PiT.29.2C_amendment_and_annotation_before_moving_on|preview your amendment]]. |
The following pages also give useful guidance that will help if you are not sure how carry out your amendment: | The following pages also give useful guidance that will help if you are not sure how carry out your amendment: | ||
*[[Editorial_Update/Annotation_Conventions | Annotation Conventions]] | *[[Editorial_Update/Annotation_Conventions | Annotation Conventions]] | ||
− | *[[Editorial_Update/ | + | *[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#APPROACH_TO_UPDATE_-_SOME_BASIC_RULES_AND_EXCEPTIONS|Approach to Update - Some Basic Rules and Exceptions]] |
− | + | *[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#SPECIFIC_UPDATE_ISSUES|Specific Update Issues]] | |
− | *[[Editorial_Update/ | ||
− | ====Limited | + | ====Limited extent amendments==== |
The Editorial System flags possible limited extent amendments with the following message: | The Editorial System flags possible limited extent amendments with the following message: | ||
Line 128: | Line 126: | ||
The extent of the affected and affecting provision is highlighted in red. You can also view the extent/TA in the effects spreadsheet that [[Editorial_Update/Starting_Update_Tasks#Downloading_the_Effects_Spreadsheet|can be downloaded from the Starting Update Page]]. | The extent of the affected and affecting provision is highlighted in red. You can also view the extent/TA in the effects spreadsheet that [[Editorial_Update/Starting_Update_Tasks#Downloading_the_Effects_Spreadsheet|can be downloaded from the Starting Update Page]]. | ||
− | To decide whether or not you need to | + | To decide whether or not you need to [[Editorial_Update/Limited_Extent_Amendments#Limited_extent_amendment_options_in_XMetaL|carry out your amendment using the limited extent amendment option in XMetaL]], follow the decision-making process described in the [[Editorial_Update/Limited_Extent_Amendments#Decision_tree_for_deciding_what_is_a_limited_extent_amendment|Decision tree for deciding what is a limited extent amendment]] on the [[Editorial_Update/Limited_Extent_Amendments|Limited Extent Amendments]] page, where you <strong>may</strong> also need to [[Editorial_Update/Limited_Extent_Amendments#Decision_tree_for_deciding_whether_or_not_to_create_concurrent_versions_for_a_limited_extent_amendment|consider creating a concurrent version]] of the provision (and subsequently carrying out the amendment fully in the relevant version of the provision). |
+ | |||
+ | You may find that your amendment has already been carried out as a limited extent amendment for another jurisdiction, in which case you will need to follow the guidance on [[Editorial_Update/Limited_Extent_Amendments#Updating_an_existing_limited_extent_amendment_when_an_identical_amendment_is_applied_for_another_jurisdiction|Updating an existing limited extent amendment when an identical amendment is applied for another jurisdiction]]. | ||
+ | |||
+ | If, after making all the considerations outlined above, you decide that the amendment is indeed a limited extent amendment, when you get to Step Two, follow the method outlined in Step Two – limited extent (the other steps remain the same). | ||
+ | |||
+ | ====Partially in force amendments==== | ||
+ | |||
+ | Amendments are not always brought wholly into force at once, frequently they are brought into force gradually over two or more points in time (PiTs). This is described in more detail in the section on [[Editorial_Update/Applying_partially_in_force_amendments_which_are_then_brought_further_into_force_over_time#Partially_in_force_amendments|Partially in force amendments]] on the [[Editorial_Update/Applying_partially_in_force_amendments_which_are_then_brought_further_into_force_over_time|Applying partially in force amendments which are then brought further into force over time]] page. | ||
+ | |||
+ | If an insertion has been brought into force for specified purposes only, the commencement detail “for specified purposes” will get added after the in force date when the annotation is generated. The insertion of a word(s) or a sub-provision(s) is carried out in the same way as a wholly in force insertion. | ||
+ | |||
+ | See the examples in the Overview: [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Whole_extent_-_partially_in_force|Insertion of words - whole extent - partially in force]] and [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Whole_extent_-_partially_in_force_2|Insertion of a sub-provision - whole extent - partially in force]]. | ||
− | + | To read more about how partially in force amendments get brought further into force over time, see [[Editorial_Update/Applying_partially_in_force_amendments_which_are_then_brought_further_into_force_over_time#What_happens_when_an_amendment_comes_further.2C_or_fully_into_force.3F|What happens when an amendment comes further, or fully into force?]]. | |
===Update process=== | ===Update process=== | ||
− | In these instructions, the update process has been broken down into four steps, Steps 1-3 are carried out in XMetaL and Step 4 on the Editorial site after check-in. Steps 1 and 2 are explained separately for insertions of words and sub-provisions (and Step 2 is further subdivided into whole extent (wholly in force or in force | + | In these instructions, the update process has been broken down into four steps, Steps 1-3 are carried out in XMetaL and Step 4 on the Editorial site after check-in. Steps 1 and 2 are explained separately for insertions of words and sub-provisions (and Step 2 is further subdivided into whole extent (wholly in force or partially in force) and limited extent). The checks made in Steps 3 and 4 are the same, whichever route you take to get there. |
Carrying out and checking the amendment in XMetaL: | Carrying out and checking the amendment in XMetaL: | ||
Line 146: | Line 156: | ||
Checking the amendment in the Editorial System: | Checking the amendment in the Editorial System: | ||
− | Step Four - | + | Step Four - preview the amendment from the Update Details page |
====Things to remember==== | ====Things to remember==== | ||
− | + | The <strong>[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#SPECIFIC_UPDATE_ISSUES|Specific Update Issues]]</strong> guidance includes some <strong>[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#Editorial_Update_-_some_general_reminders|general Editorial Update reminders]]</strong> to be aware of before you carry out your amendment. Also included is information on <strong>[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#Presentation_of_Revised_Legislation|how amendments are presented]]</strong>. Note, in particular, there may be <strong>[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#.E2.80.98Tidying_up.E2.80.99_amendment_text:_fixing_incorrectly_tagged_amending_provisions_and_removing_unwanted_tagging|tagging that may need to be removed from amendment text]]</strong>, to prevent formatting errors. | |
+ | See also the advice on how to [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#Approach_to_.E2.80.98awkward.E2.80.99_amendments|approach more unusual types of amendment]], and [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#APPROACH_TO_UPDATE_-_SOME_BASIC_RULES_AND_EXCEPTIONS|Approach to Update - Some Basic Rules and Exceptions]]. | ||
====Carrying out an insertion of words in XMetaL==== | ====Carrying out an insertion of words in XMetaL==== | ||
Line 167: | Line 178: | ||
<br> | <br> | ||
<li><p>In the <strong>amended provision</strong> window, place the cursor in the appropriate position in the text (i.e. where the word or words are to be inserted).</p> | <li><p>In the <strong>amended provision</strong> window, place the cursor in the appropriate position in the text (i.e. where the word or words are to be inserted).</p> | ||
− | <p><strong>WARNING:</strong> In secondary legislation, <strong>drafters | + | <br> |
+ | <p><strong>WARNING:</strong> In secondary legislation, <strong>drafters footnotes</strong> need to be taken into account when deciding where to place the cursor for the insertion of words. Do not place the cursor between a word and a drafters footnote reference that relates to it. See [[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#Taking_into_account_drafters_footnotes_when_inserting_words_into_secondary_legislation|Taking into account drafters footnotes when inserting words into secondary legislation]].</p></li> | ||
<br> | <br> | ||
<li><p>In the <strong>Resource Manager</strong> window single click on the task to highlight it.</p></li> | <li><p>In the <strong>Resource Manager</strong> window single click on the task to highlight it.</p></li> | ||
<br> | <br> | ||
− | <li>Your next action will be determined by whether the amendment covers the [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#tna-wholeinswords|whole extent]] and is either wholly | + | <li>Your next action will be determined by whether the amendment covers the [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#tna-wholeinswords|whole extent]] and is either wholly or partially in force, or is for a [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#tna-leinswords|limited extent]], consequently Step Two is described separately for each scenario.</li></ol> |
|} | |} | ||
Line 178: | Line 190: | ||
{| class="wikitable" style="background-color:#f2f2f2;" | {| class="wikitable" style="background-color:#f2f2f2;" | ||
− | |<strong>Step Two - whole extent (wholly | + | |<strong>Step Two - whole extent (wholly or partially in force)</strong> |
<br> | <br> | ||
On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Addition</strong>. | On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Addition</strong>. | ||
Line 203: | Line 215: | ||
Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the <strong>amended provision</strong> window. | Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the <strong>amended provision</strong> window. | ||
− | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions# | + | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Check_the_amendment_in_XMetaL | check the amendment in XMetaL (Step Three)]], followed by the final task of [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Preview_the_amendment_from_the_Update_Details_page | previewing the amendment from the Update Details page (Step Four)]]. |
Line 215: | Line 227: | ||
|<strong>Step Two - limited extent</strong> | |<strong>Step Two - limited extent</strong> | ||
− | Before continuing, make sure you have read the section on [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions# | + | Before continuing, make sure you have read the section on [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Limited_extent_amendments|Limited Extent Amendments]] above. |
On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Limited Extent Addition</strong>. In the pop-up 'XMetaL Author Essential', check the Extent entered is correct and click <strong>OK</strong>. This will: | On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Limited Extent Addition</strong>. In the pop-up 'XMetaL Author Essential', check the Extent entered is correct and click <strong>OK</strong>. This will: | ||
Line 228: | Line 240: | ||
Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the <strong>amended provision</strong> window. | Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the <strong>amended provision</strong> window. | ||
− | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions# | + | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Check_the_amendment_in_XMetaL | check the amendment in XMetaL (Step Three)]], followed by the final task of [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Preview_the_amendment_from_the_Update_Details_page | previewing the amendment from the Update Details page (Step Four)]]. |
+ | |||
|} | |} | ||
Line 247: | Line 260: | ||
Sub-sub-provision: <code><ukl:P3></code><br> | Sub-sub-provision: <code><ukl:P3></code><br> | ||
<br><strong>Note:</strong> you can also select the <code><ukl:BlockAmendment></code> tag, if there is one (but remember, if you are inserting a sub-provision and word, you will need to insert the sub-provision and word separately so won't be able to do the amendment in one go (see [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Inserting_a_sub-provision_and_word|below]]).</blockquote> | <br><strong>Note:</strong> you can also select the <code><ukl:BlockAmendment></code> tag, if there is one (but remember, if you are inserting a sub-provision and word, you will need to insert the sub-provision and word separately so won't be able to do the amendment in one go (see [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Inserting_a_sub-provision_and_word|below]]).</blockquote> | ||
− | |||
− | |||
You can right-click and copy or use the standard ‘edit’ and ‘copy’ menu options from the menu bar. | You can right-click and copy or use the standard ‘edit’ and ‘copy’ menu options from the menu bar. | ||
Line 259: | Line 270: | ||
<li>Single click on the task to highlight it in the <strong>Resource Manager</strong> window.</li> | <li>Single click on the task to highlight it in the <strong>Resource Manager</strong> window.</li> | ||
<br> | <br> | ||
− | Your next action will be determined by whether the amendment covers the [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#tna-wholeinssubprov|whole extent]] and is either wholly in force or in force | + | Your next action will be determined by whether the amendment covers the [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#tna-wholeinssubprov|whole extent]] and is either wholly in force or partially in force, or is for a [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#tna-leinssubprov|limited extent]], consequently Step Two is described separately for each scenario.</li></ol> |
|} | |} | ||
<div id="tna-wholeinssubprov"></div> | <div id="tna-wholeinssubprov"></div> | ||
Line 265: | Line 276: | ||
{| class="wikitable" style="background-color:#f2f2f2;" | {| class="wikitable" style="background-color:#f2f2f2;" | ||
− | |<strong>Step Two - whole extent (wholly | + | |<strong>Step Two - whole extent (wholly or partially in force)</strong> |
On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Addition</strong>: | On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Addition</strong>: | ||
Line 283: | Line 294: | ||
− | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions# | + | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Check_the_amendment_in_XMetaL | check the amendment in XMetaL (Step Three)]], followed by the final task of [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Preview_the_amendment_from_the_Update_Details_page | previewing the amendment from the Update Details page (Step Four)]]. |
+ | |||
|} | |} | ||
<div id="tna-leinssubprov"></div> | <div id="tna-leinssubprov"></div> | ||
Line 292: | Line 304: | ||
|<strong>Step Two - limited extent</strong> | |<strong>Step Two - limited extent</strong> | ||
− | Before continuing, make sure you have read the section on [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions# | + | Before continuing, make sure you have read the section on [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Limited_extent_amendments|Limited Extent Amendments]] above. |
On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Limited Extent Addition</strong>. In the pop-up 'XMetaL Author Essential', check the Extent entered is correct and click <strong>OK</strong>; this will: | On the menu bar at the top of the page select <strong>Legislation - Textual Amendments - Limited Extent Addition</strong>. In the pop-up 'XMetaL Author Essential', check the Extent entered is correct and click <strong>OK</strong>; this will: | ||
Line 301: | Line 313: | ||
Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the <strong>amended provision</strong> window. | Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the <strong>amended provision</strong> window. | ||
− | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions# | + | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Check_the_amendment_in_XMetaL | check the amendment in XMetaL (Step Three)]], followed by the final task of [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Preview_the_amendment_from_the_Update_Details_page | previewing the amendment from the Update Details page (Step Four)]]. |
+ | |||
|} | |} | ||
Line 316: | Line 329: | ||
[[File:Insertion_of_sub-provision_and_word_1.png|900px]] | [[File:Insertion_of_sub-provision_and_word_1.png|900px]] | ||
− | 2. Make sure that the annotation includes the words | + | 2. Make sure that the annotation includes the words “and word” after the amended provision. |
[[File:Insertion_of_sub-provision_and_word_4.png|900px]] | [[File:Insertion_of_sub-provision_and_word_4.png|900px]] | ||
Line 327: | Line 340: | ||
[[File:Insertion_of_sub-provision_and_word_3.png|900px]] | [[File:Insertion_of_sub-provision_and_word_3.png|900px]] | ||
− | |||
− | |||
− | |||
See the completed amendment: https://www.legislation.gov.uk/anaw/2016/6/section/45 | See the completed amendment: https://www.legislation.gov.uk/anaw/2016/6/section/45 | ||
− | + | Your next task will be to [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Check_the_amendment_in_XMetaL | check the amendment in XMetaL (Step Three)]], followed by the final task of [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Preview_the_amendment_from_the_Update_Details_page | previewing the amendment from the Update Details page (Step Four)]]. | |
− | + | ====Check the amendment in XMetaL==== | |
− | |||
− | |||
{| class="wikitable" style="background-color:#f2f2f2;" | {| class="wikitable" style="background-color:#f2f2f2;" | ||
|<strong>Step Three</strong> | |<strong>Step Three</strong> | ||
− | + | <br> | |
− | <ol><li><p>Once the insertion has been made and the annotation has been automatically generated, check that the annotation is accurate and complete. Carry out any edits if necessary (refer back to the effects spreadsheet if you need to):</p> | + | <ol><li><strong><span style = "color:red;">Whilst still in XMetaL, you need to check that the amendment has been carried out correctly and that the annotation is accurate and complete by carrying out all the checks detailed in the [[Editorial_Update/Update_Editor_Checklist#After_you_have_carried_out_the_amendment_in_the_XML|Update Editor Checklist]]</strong>.</span></li> |
+ | <br> | ||
+ | <br> | ||
+ | <!--<ol><li><p>Once the insertion has been made and the annotation has been automatically generated, check that the annotation is accurate and complete. Carry out any edits if necessary (refer back to the effects spreadsheet if you need to):</p> | ||
<br> | <br> | ||
*Type of Effect is correct; | *Type of Effect is correct; | ||
Line 378: | Line 389: | ||
<br> | <br> | ||
<br> | <br> | ||
− | <li>< | + | --> |
+ | <li>Don’t forget to make sure that you | ||
+ | <strong>[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#.E2.80.98Tidying_up.E2.80.99_amendment_text:_fixing_incorrectly_tagged_amending_provisions_and_removing_unwanted_tagging|remove any tagging that is not required in the amendment text]]</strong> (such as drafters footnotes, non breaking space characters, internal links and correction slip tagging), and that you have have set the [[Editorial_Update/XMetaL_and_XML_tagging#ConfersPower_Attribute|ConfersPower attribute]] to “true” for any <strong>power-conferring provisions</strong>. | ||
+ | </li> | ||
+ | <br> | ||
+ | <br> | ||
+ | <li>Once you have carried out all the checks and you are satisfied that the amendment is correct and complete, select <strong>Legislation - Check In</strong> on the menu bar at the top of the page: | ||
<br> | <br> | ||
− | |||
<br> | <br> | ||
− | </li> | + | [[File:Check_in.png]]</li> |
+ | <br> | ||
+ | <br> | ||
+ | <li>Click <strong>OK</strong> in the pop-up</p> [[File:Document_is_checked_in_successfully.png]]</li> | ||
+ | <br> | ||
+ | <li>Close the <strong>amending provision</strong> window and go back to the Editorial Site to <strong>[[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#Preview_the_amendment_from_the_Update_Details_page|preview your amendment]]</strong> (leaving XMetaL open if you have more update to do after this amendment).</li></ol> | ||
<br> | <br> | ||
− | |||
<br> | <br> | ||
− | |||
|} | |} | ||
− | ==== | + | ====Preview the amendment from the Update Details page==== |
− | |||
− | |||
− | |||
− | |||
{| class="wikitable" style="background-color:#f2f2f2;" | {| class="wikitable" style="background-color:#f2f2f2;" | ||
|<strong>Step Four</strong> | |<strong>Step Four</strong> | ||
− | + | ||
+ | Return to the <strong>Update Details</strong> page and refresh the page by pressing <code>CTRL</code> and <code>F5</code>. The <strong>Edit Status</strong> should change to <strong>Edit Complete</strong>.</li> | ||
+ | <br> | ||
+ | <br> | ||
+ | <ol><li>If there was anything unusual about the amendment that you need to draw to the attention of the review editor, you can add a note by clicking on the note icon to the right of the edit status.</li> | ||
+ | <br> | ||
+ | <br> | ||
+ | <li>View your amendment by selecting the <strong>Newly Edited Version</strong> tab (to see the provision text and a summary of the provision attributes) or the <strong>Preview Legislation</strong> button (to see a website <strong>Preview</strong> of the provision). | ||
<br> | <br> | ||
− | |||
<br> | <br> | ||
− | + | Tip: If you need to check any of the attributes of the provision you have amended, this can easily be done by selecting the <strong>Newly Edited Version</strong> tab where you will see the relevant attributes of your provision listed. | |
+ | <br> | ||
+ | <br> | ||
+ | <li><strong><span style = "color:red;">Carry out all the checks detailed in the</span> [[Editorial_Update/Update_Editor_Checklist#Preview:_double_check_the_point_in_time_.28PiT.29.2C_amendment_and_annotation_before_moving_on|Update Editor Checklist]]<span style = "color:red;">, to make sure that the amendment is accurate and complete.</span></strong></li> | ||
+ | |||
+ | <!--Check that: | ||
<br> | <br> | ||
<br> | <br> | ||
Line 422: | Line 448: | ||
[[File:Insertion_of_sub-provision_6.png|link=]] | [[File:Insertion_of_sub-provision_6.png|link=]] | ||
<br> | <br> | ||
− | + | ||
You can also see the examples in the [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#OVERVIEW|Overview]], which show what these amendments look like on the website. | You can also see the examples in the [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#OVERVIEW|Overview]], which show what these amendments look like on the website. | ||
|} | |} | ||
Line 436: | Line 462: | ||
<br> | <br> | ||
<br> | <br> | ||
− | <li>If you need to make any corrections to the amendment, check the provision back out and make any changes as necessary in XMetaL before checking the provision back in and previewing the provision again. Note that if you only need to correct an annotation, you can click on the <strong>Edit</strong> button to the right of the annotation in <strong>Preview</strong> to edit it without having to check the provision out again in XMetaL.</li> | + | --> |
+ | <br> | ||
+ | <br> | ||
+ | |||
+ | <li>If you need to make any corrections to the amendment, check the provision back out and make any changes as necessary in XMetaL before checking the provision back in and previewing the provision again. Note that if you only need to correct an annotation, you can click on the <strong>Edit</strong> button to the right of the annotation in <strong>Preview</strong> to edit it without having to check the provision out again in XMetaL, but beware of the [[Editorial_Update/Annotation_Conventions#Editing_annotations_in_the_website_preview|bugs you may encounter when using the annotation Edit function in preview]].</li> | ||
<br> | <br> | ||
<br> | <br> | ||
<li>Once you have finished checking the amendment on the Editorial Site, the update task will be complete and you can [[Editorial_Update/Starting_Update_Tasks#Navigating_the_Update_Task|move on]] to your next update task.</li></ol> | <li>Once you have finished checking the amendment on the Editorial Site, the update task will be complete and you can [[Editorial_Update/Starting_Update_Tasks#Navigating_the_Update_Task|move on]] to your next update task.</li></ol> | ||
− | + | <br> | |
+ | <br> | ||
+ | See the [[Editorial_Update/Textual_Amendments/Insertions/Provision_Level_Insertions#OVERVIEW|Overview]] above, for some examples of what these amendments look like on the website. | ||
+ | <br> | ||
+ | <br> | ||
<strong>Video Instructions:</strong> [https://www.youtube.com/watch?v=2wUQMgy8Vok Insertion of words (wholly in force and whole extent)] | <strong>Video Instructions:</strong> [https://www.youtube.com/watch?v=2wUQMgy8Vok Insertion of words (wholly in force and whole extent)] | ||
− | |||
<Strong>Video Instructions:</strong> [https://www.youtube.com/watch?v=HZZBQ_OI9bw Insertion of a sub-provision (wholly in force and whole extent)] | <Strong>Video Instructions:</strong> [https://www.youtube.com/watch?v=HZZBQ_OI9bw Insertion of a sub-provision (wholly in force and whole extent)] | ||
− | + | <br> | |
+ | <br> | ||
|} | |} | ||
− | |||
− | |||
− | |||
==SCENARIOS== | ==SCENARIOS== | ||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
See [[Editorial_Update/Renumbering|Renumbering]]; in particular this [[Editorial_Update/Renumbering#Example:_1951_c._65.2C_words_in_s._46.283.29_renumbered_as_s._46.283.29.28a.29|example]] where a new sub-provision is inserted when a provision is renumbered as a sub-provision and an em dash also needs to be inserted at the start of the indent. | See [[Editorial_Update/Renumbering|Renumbering]]; in particular this [[Editorial_Update/Renumbering#Example:_1951_c._65.2C_words_in_s._46.283.29_renumbered_as_s._46.283.29.28a.29|example]] where a new sub-provision is inserted when a provision is renumbered as a sub-provision and an em dash also needs to be inserted at the start of the indent. | ||
Line 469: | Line 494: | ||
*[[Editorial_Update/Textual_Amendments/Insertions/Higher_Level_Insertions|Higher Level Insertions]] | *[[Editorial_Update/Textual_Amendments/Insertions/Higher_Level_Insertions|Higher Level Insertions]] | ||
*[[Editorial_Update/Limited_Extent_Amendments|Limited extent amendments]] | *[[Editorial_Update/Limited_Extent_Amendments|Limited extent amendments]] | ||
+ | *[[Editorial_Update/Images|Images]] | ||
*[[Editorial_Update/Lists|Lists]] | *[[Editorial_Update/Lists|Lists]] | ||
*[[Editorial_Update/Manual_Amendments|Manual Amendments]] | *[[Editorial_Update/Manual_Amendments|Manual Amendments]] | ||
Line 474: | Line 500: | ||
*[[Editorial_Update/XMetaL_and_XML_tagging|XMetaL and XML tagging]] | *[[Editorial_Update/XMetaL_and_XML_tagging|XMetaL and XML tagging]] | ||
− | + | Editorial Update approach, specific issues and troubleshooting: | |
− | *[[Editorial_Update/ | + | *[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#APPROACH_TO_UPDATE_-_SOME_BASIC_RULES_AND_EXCEPTIONS|Approach to Update - Some Basic Rules and Exceptions]] |
− | + | *[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#SPECIFIC_UPDATE_ISSUES|Specific Update Issues]] | |
− | *[[Editorial_Update/ | + | *[[Editorial_Update/Approach_to_Update,_Specific_Update_Issues_and_Update_Troubleshooting#UPDATE_TROUBLESHOOTING|Update Troubleshooting]] |
− | *[[Editorial_Update/ |
Latest revision as of 12:51, 9 May 2025
OVERVIEW
Related reading: Approach to Update - Some Basic Rules and Exceptions, Specific Update Issues |
Insertions of words and insertions of sub-provisions are carried out at provision level. Insertions of whole provisions need to be done at the parent level and are described on the Higher Level Insertions page.
The Overview section gives examples of what these amendments look like on the website.
Insertion of words
Whole extent - wholly in force
https://www.legislation.gov.uk/uksi/2020/750/regulation/1/2021-01-06
How to carry out an insertion of words |
Whole extent - partially in force
https://www.legislation.gov.uk/uksi/2018/1248/regulation/14/2019-03-21
How to carry out an insertion of words |
Limited extent - wholly in force
https://www.legislation.gov.uk/ukpga/2018/12/schedule/2/paragraph/10/2019-07-23
How to carry out an insertion of words |
Insertion of a sub-provision
Whole extent - wholly in force
https://www.legislation.gov.uk/uksi/2020/568/regulation/3/2021-04-23
How to carry out an insertion of a sub-provision |
Whole extent - partially in force
This example also shows how s. 1 was renumbered as s. 1(1) (for specified purposes) by the previous amendment to allow for the insertion of s. 1(2) (for specified purposes).
How to carry out an insertion of a sub-provision |
Limited extent - wholly in force
How to carry out an insertion of a sub-provision |
Insertion of a sub-provision and word
How to carry out an insertion of a sub-provision and word |
IN MORE DETAIL
Important considerations
Before you commit yourself to carrying out your amendment, make sure that you have considered all the factors that will influence how you carry it out.
The effects spreadsheet that you download at the start of the update task contains all the information that was recorded for the effect you are applying. You should check the TOES data for your amendment before you start. In particular, check the Comments for Editor to see if there is anything unusual about the effect that you need to be aware of, or if the amendment text contains power. Also look at the commencement details of the affecting document and look at the affecting provision itself.
Questions to consider:
Is the effect wholly in force or partially in force? Is it whole or limited extent? Has your affecting provision itself been amended by an amendment to earlier affecting provision effect? Is there an appended commentary for the effect? Is your effect a knock-on effect? Does your inserted text contain power? Are there any savings or transitional provisions?
The answers to these questions will inform how you carry out the amendment, whether you need to amend any of the attributes of the provision you are amending, also what the annotation that the Editorial System generates will look like and whether there are any amendments you might need to make to this annotation.
Use the Update Editor Checklist to make sure that you have researched everything you need to before you carry out your amendment and refer back to it throughout the task, particularly when you check the amendment in XMetaL and preview your amendment.
The following pages also give useful guidance that will help if you are not sure how carry out your amendment:
Limited extent amendments
The Editorial System flags possible limited extent amendments with the following message:
The extent of the affected and affecting provision is highlighted in red. You can also view the extent/TA in the effects spreadsheet that can be downloaded from the Starting Update Page.
To decide whether or not you need to carry out your amendment using the limited extent amendment option in XMetaL, follow the decision-making process described in the Decision tree for deciding what is a limited extent amendment on the Limited Extent Amendments page, where you may also need to consider creating a concurrent version of the provision (and subsequently carrying out the amendment fully in the relevant version of the provision).
You may find that your amendment has already been carried out as a limited extent amendment for another jurisdiction, in which case you will need to follow the guidance on Updating an existing limited extent amendment when an identical amendment is applied for another jurisdiction.
If, after making all the considerations outlined above, you decide that the amendment is indeed a limited extent amendment, when you get to Step Two, follow the method outlined in Step Two – limited extent (the other steps remain the same).
Partially in force amendments
Amendments are not always brought wholly into force at once, frequently they are brought into force gradually over two or more points in time (PiTs). This is described in more detail in the section on Partially in force amendments on the Applying partially in force amendments which are then brought further into force over time page.
If an insertion has been brought into force for specified purposes only, the commencement detail “for specified purposes” will get added after the in force date when the annotation is generated. The insertion of a word(s) or a sub-provision(s) is carried out in the same way as a wholly in force insertion.
See the examples in the Overview: Insertion of words - whole extent - partially in force and Insertion of a sub-provision - whole extent - partially in force.
To read more about how partially in force amendments get brought further into force over time, see What happens when an amendment comes further, or fully into force?.
Update process
In these instructions, the update process has been broken down into four steps, Steps 1-3 are carried out in XMetaL and Step 4 on the Editorial site after check-in. Steps 1 and 2 are explained separately for insertions of words and sub-provisions (and Step 2 is further subdivided into whole extent (wholly in force or partially in force) and limited extent). The checks made in Steps 3 and 4 are the same, whichever route you take to get there.
Carrying out and checking the amendment in XMetaL:
Step One - preparing to carry out the amendment in XMetaL
Step Two - selecting the correct XMetaL Legislation menu option to carry out the amendment
Step Three - checking the amendment in XMetaL
Checking the amendment in the Editorial System:
Step Four - preview the amendment from the Update Details page
Things to remember
The Specific Update Issues guidance includes some general Editorial Update reminders to be aware of before you carry out your amendment. Also included is information on how amendments are presented. Note, in particular, there may be tagging that may need to be removed from amendment text, to prevent formatting errors.
See also the advice on how to approach more unusual types of amendment, and Approach to Update - Some Basic Rules and Exceptions.
Carrying out an insertion of words in XMetaL
The amendment of the data is carried out in XMetaL and the instructions that follow assume that you have checked out the relevant provision that is to be amended, that you have set up your XMetaL workspace, and that you are now ready to carry out the amendment. For guidance on the steps required to reach this point, see Starting Update Tasks.
Step One
|
Whole extent
Step Two - whole extent (wholly or partially in force)
Your next task will be to check the amendment in XMetaL (Step Three), followed by the final task of previewing the amendment from the Update Details page (Step Four).
|
Limited extent
Step Two - limited extent
Before continuing, make sure you have read the section on Limited Extent Amendments above. On the menu bar at the top of the page select Legislation - Textual Amendments - Limited Extent Addition. In the pop-up 'XMetaL Author Essential', check the Extent entered is correct and click OK. This will:
Words in art. 7(2) inserted (E.W.S.) (6.4.2017) by The Social Security (Restrictions on Amounts for Children and Qualifying Young Persons) Amendment Regulations 2017 (S.I. 2017/376), regs. 1, 4
Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the amended provision window. Your next task will be to check the amendment in XMetaL (Step Three), followed by the final task of previewing the amendment from the Update Details page (Step Four). |
Carrying out an insertion of a sub-provision in XMetaL
If you need to insert a whole provision, follow the instructions for Higher Level Insertions.
The amendment of the data is carried out in XMetaL and the instructions that follow assume that you have checked out the relevant provision that is to be amended, that you have set up your XMetaL workspace, and that you are now ready to carry out the amendment. For guidance on the steps required to reach this point, see Starting Update Tasks.
Step One
Your next action will be determined by whether the amendment covers the whole extent and is either wholly in force or partially in force, or is for a limited extent, consequently Step Two is described separately for each scenario. |
Whole extent
Step Two - whole extent (wholly or partially in force)
On the menu bar at the top of the page select Legislation - Textual Amendments - Addition: This will:
|
Limited extent
Step Two - limited extent
Before continuing, make sure you have read the section on Limited Extent Amendments above. On the menu bar at the top of the page select Legislation - Textual Amendments - Limited Extent Addition. In the pop-up 'XMetaL Author Essential', check the Extent entered is correct and click OK; this will:
Once the amendment has been made, the cursor will be situated at the point the automatic annotation was inserted in the amended provision window. Your next task will be to check the amendment in XMetaL (Step Three), followed by the final task of previewing the amendment from the Update Details page (Step Four). |
Inserting a sub-provision and word
Amending provision:
You will not be able to insert this in one go, you will need to insert the sub-provision and the word separately, because the word needs to be inserted into the tagging at the end of the previous sub-provision (without bringing in the surrounding tagging such as the ukl:P3para
and ukl:Text
tags in this example):
1. Carry out the insertion of the sub-provision, as described in Steps One and Two above (selecting the whole extent (wholly in force or in force for specified purposes only) or limited extent method as appropriate).
2. Make sure that the annotation includes the words “and word” after the amended provision.
3. Insert the word at the end of the preceding provision (you can just copy and paste it from the amending provision).
4. Move the opening brackets for the insertion of the sub-provision to come just before the inserted word.
See the completed amendment: https://www.legislation.gov.uk/anaw/2016/6/section/45
Your next task will be to check the amendment in XMetaL (Step Three), followed by the final task of previewing the amendment from the Update Details page (Step Four).
Check the amendment in XMetaL
Step Three
|
Preview the amendment from the Update Details page
Step Four
CTRL and F5 . The Edit Status should change to Edit Complete.
Video Instructions: Insertion of words (wholly in force and whole extent) Video Instructions: Insertion of a sub-provision (wholly in force and whole extent)
|
SCENARIOS
See Renumbering; in particular this example where a new sub-provision is inserted when a provision is renumbered as a sub-provision and an em dash also needs to be inserted at the start of the indent.
RELATED PAGES
- Amendment to Earlier Affecting Provision
- Annotation Conventions
- Applying partially in force amendments which are then brought further into force over time
- Higher Level Insertions
- Limited extent amendments
- Images
- Lists
- Manual Amendments
- Tables
- XMetaL and XML tagging
Editorial Update approach, specific issues and troubleshooting: