Difference between revisions of "Effects Spreadsheet"
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Revision as of 10:24, 30 October 2024
Overview
TOES Style Guide
Please note, this Style Guide is a DRAFT. Please continue to use the Record Effects page for this information
Leading zeros: numbers entered into TOES should include leading zeros as indicated in the table below. Note that the number of leading zeros that need to be entered may vary (e.g. s. 0001 but reg. 001), and not all columns require leading zeros to be entered (e.g. free text fields).
| Column heading | Description of column contents | Column entry format | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Affected Legislation | The affected legislation is the item of legislation to which an amendment will be applied.
The affected legislation column is populated with the legislation number, which identifies the year, document number and type of legislation. Examples of these are shown in bold for each type of legislation in the column to the right. Note that the legislation number will either be made up of 3 or 4 numbers (depending on the document type) and should include leading zeros, if appropriate (e.g. 001, 0001). The preparation task Record Effects guidance on Affected and Affecting Legislation gives more detail about the different types of legislation and corresponding formatting that you should expect to see in this column. |
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| Affected or Affecting Provision
(for the Affected Provision if a whole document is the affected provision, see the second to last column in the row above)
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The affected provision(s) is the provision of the affected legislation to which an amendment will be applied.
The preparation task Record Effects guidance on Affected and Affecting Provisions sets out the different levels of provision and the corresponding formatting that you should expect to see in this column. Note that the affected provision is entered from the point of view of the result of the effect, for example where a provision is to be renumbered (e.g. where s. 12 is being renumbered as s. 12(1)) then the result of the renumbering (s. 0012(01)) will have been entered as the affected provision. There should be one affected provision per row, with the exception of affected unbroken consecutive ranges of provisions/sub-provisions for example (e.g. s. 0010-0015).
The affecting provision column will be populated with the lowest, numbered (or lettered as the case may be) affecting provision/sub-provision which contains the amendment to be made to the affected legislation. The preparation task Record Effects guidance on Affected and Affecting Provisions sets out the different levels of provisions and the corresponding formatting that you should expect to see in this column.
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| Type of Effect | The “type of effect” column captures what an affecting provision does to an affected provision. Effects are either textual (altering the text of the provision) or non-textual (modifying the provision’s scope or application without actually changing its text). The Record Effects guidance on Type of Effect lists out the different types of effects and the format that you should expect to see in this column. Note, any numbers in this column, whether referring to legislation or provisions, do not need leading zeros (as used in other columns in the spreadsheet, for example, an Act would be entered as “2003 c. 14” in the Type of Effect column, compared with “2003 c. 014” in the Affected Legislation column). Pluralised provisions would be referred to as, e.g. “substituted for ss. 1-5”.
See more on types of effect in Editorial Principles - Effects. |
added inserted substituted omitted ceases to have effect repealed revoked renumbered amendment to earlier affecting provision amendment to earlier Commencement Order knock on effect e.g. applied by 1997 c. 44, s. 32BC(3) (as inserted) applied X construed as one with Y continued/ continued in force excluded explained extended extended (territorially) extended (with modifications) definition extended incorporated incorporated (with modifications) modified power to amend conferred power to apply conferred power to apply (with modifications) conferred power to modify conferred restricted restored functions made exercisable concurrently transfer of functions/ certain functions transferred frequent upratings saving for effects of [legislation] transitional provisions for effects of [legislation] | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Affecting Extent and Affecting Territorial Application | The extent of the affecting provision or, if different, the effect itself (or in other words, the geographical jurisdiction or jurisdictions for which the effect is operative) should be entered in the Affecting Extent column for each effect. There is a dropdown menu of the various extents available for you to choose from: | E+W+S+NI
S NI E+W S+NI E+W+S E+W+NI Same as affected | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Sav | Savings, transitional provisions and other ancillary provisions which limit or in some other way qualify the scope and application of an effect are entered in this column during the Record Effects tasks.
There is no need to type “with”, “with savings in” or “subject to”, etc in the Sav column, please just enter the number or numbers of the provisions involved. If there are no savings or transitional provisions, etc. enter “No” here to remind yourself that you have researched this. Where there are multiple savings, the savings provisions should be put in numerical order, separated by a space without any punctuation. See more detail about savings in Editorial Principles - Savings. |
The provision format will be the same as used for the Affected and Affecting provision columns, including leading zeros.
e.g. art. 004 45 Sch. 09 para. 006 46 54(01)
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| Comments for Editor | Comments should be made here where the effect contains any peculiarities that the update editor should be aware of when applying that effect at the end of the process. This generally includes anything that would normally be referenced in the commentary but that doesn’t fit into the rigid Extended TOES schema as well as instances where a power-conferring provision is being imported. | For example:
Also see Record Effects - Comments for Editor. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Notes | Notes are published on the Changes to Legislation pages on legislation.gov.uk for the user’s information and, as such, should be used sparingly.
The usual purpose of a Note is to explain why we have not and will not apply an amendment to legislation.gov.uk and such a note should take the form shown in the next column.
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“This amendment not applied to legislation.gov.uk. [Explanation].”
See more: Record Effects - Notes. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Suggested Commentary | Where an effect requires a commentary that does not fit into our usual commentary formats and so we need to draft a bespoke version of the commentary that will replace the automatic commentary that would otherwise be generated from the Extended TOES data for that effect, this should be entered in the Suggested Commentary column. If you are considering using this field, please consult with a reviewer about the appropriate wording to use.
See more: Record Effects - Suggested Commentary.
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“Sch. 1A para. 2 superseded (6.2.2020) by The Administration of Estates Act 1925 (Fixed Net Sum) Order 2020 (S.I. 2020/33), by virtue of para. 3(3) of this Schedule.” | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Appended Commentary | The Appended Commentary column should be used to add additional commentary information that you want to be displayed after the core effect commentary information which will be generated using the preceding Extended TOES columns. It should be worded in our house style exactly as you expect it to appear in the eventual annotation. Unless the appended commentary text is placed within brackets in TOES, the eventual annotation will separate the text of the appended commentary from the rest of the system-generated annotation using a semicolon.
See more: Record Effects - Appended Commentary. |
“S. 10 repealed (1.4.2012) by S.I. 2012/1526, art. 4 (as amended by S.I. 2012/1534, art. 2)”
“Words in s. 14(3) omitted (1.4.2019) by virtue of The Forestry and Land Management (Scotland) Act 2018 (Consequential Provisions and Modifications) Order 2019 (S.I. 2019/734), reg. 1(2), Sch. para. 2; S.S.I. 2019/47, reg. 2” | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Commencement Authority | Enter the details of the provision giving authority for the In Force Date(s) here. Where there is no in force date because the amendment is "prosp.", you should include the commencement provision which gives authority for the amendment to be brought into force prospectively by commencement/appointed day order. If there is no commencement provision and you have to assume the default commencement date then leave this column blank or put a “No” here to remind yourself that you’ve researched this. | The provision format will be the same as used for the Affected and Affecting provision columns, including leading zeros, for example:
art. 001 reg. 001(01) s. 0392
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| IF Date 1, 2, 3 … etc | The In Force Date for the effect is entered here.
Note that there are further, hidden, IFDate and IFDate Qualification columns (labelled IFDate2, 3, etc.) you can use if you need to enter more than one In Force Date and Qualification; you will need to “unhide” them to access these columns. See further: How to enter commencement information in TOES. |
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| IF Date … Qualification | The IF Date Qualification column is used to specify the extent to which the commenced provision is being brought into force, for example it may be wholly in force or in force only for some of its purposes, for its whole extent or for only a limited portion of that extent, etc.
There is a dropdown menu pre-populated with the most common IF Date Qualification options, as listed in the next column, see further: |
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| IF Date … Other Qualification | If you selected “Other” in the IF Date Qualification column, use this free text field to type the details of the qualification. |
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Note that there are further, hidden, IFDate and IFDate Qualification columns (labelled IFDate2, 3, etc.) you can use if you need to enter more than one In Force Date and Qualification; you will need to “unhide” them to access these columns as explained here.